Organizational Ideas: Decluttering Your Office Space to Boost Your Productivity

Organizational Ideas

You need a productive workstation, whether working remotely or in the office. Some believe that creative people do better in a cluttered work environment. But, having a messy workplace may harm you and your business. Unorganized workplaces may lead to decreased productivity. A cluttered desk heightens stress, anxiety, and safety issues.

Busy offices are often more cluttered and less productive. To maintain efficiency, every team needs an organized framework. A structure to keep a workspace clear of clutter and confusion is a good indicator of a team’s ability to tackle complex activities, such as a distribution system or QA process.

Why You Should Declutter?

team meeting

As previously said, clutter may distract you and reduce your productivity. Aside from that, studies suggest that an office keyboard might harbor germs at any moment. In addition, the typical individual spends more than four hours each week seeking paper in a crowded office. Finally, more than half of individuals say they assess their colleagues by how well their desks are kept.

People who keep their workstations tidy and decluttered may work for extended periods without losing concentration. Furthermore, since their desks contain fewer microorganisms, they are less likely to get ill. Finally, it is stated that a clean workplace enhances employee motivation by more than 80%.

According to research, excessive clutter and disarray make it challenging to concentrate on what you’re doing. Because our brain can only keep track of so many things at once, clutter may impede your productivity. However, research shows that creative and imaginative people are often unorganized. So, although it works for them, it may not work for everyone.

What are the advantages of keeping your workplace clutter-free besides keeping it clean and tidy

The Advantages of a Clean Office Space for Productivity

Increased workplace productivity is one of the most visible impacts of a new-looking and polished office environment. Here are some advantages of having a tidy workplace space:

Increase in productivity

The less time you spend looking for things and particular papers, the more time you have to concentrate on your task. Searching for documents on the cloud may also provide you with better control and access to data while keeping your workplace tidy.

Relaxes Your Mind

Clutter affects not just your physical space but also your mental space. In other words, if you’re worried about your job, you won’t be able to give your task the full attention and focus it deserves. A messy workplace is often indicative of a worker’s mental condition.

Improves Brand Image

What would you think about coming into a client’s workplace and finding it disorganized? Even in a shared coworking space, keeping your desk tidy offers a better impression and indicates respect for the area and the other individuals occupying it.

Encourages concentration and efficiency

A clean and tidy working environment will increase efficiency since you will not spend time seeking paper. Furthermore, a tidy desk will make you feel in control, making it simpler to concentrate on your job and prevent distractions. Most importantly, clean and well-organized storage will allow you to keep information private and safe.

Saves time and energy

When working, you must manage your time and energy to complete everything on your to-do list. Decluttering your work area can allow you to find essentials such as cables and supplies. It will also make it simpler for you to find them when you need them.

Makes your routines easier

Routines are necessary regardless of whether you operate in an office or remotely. Your schedule includes not just working hours but also breaks and meals. Saving time and energy is connected to simplifying your routine. It indicates that your job will primarily focus on work hours while leaving time and energy for other pursuits.

Enhances your health

Aside from that, a tidy workstation has beneficial psychological consequences. A clean workplace protects you from injuries and illnesses. It will also provide good energy, allowing you to create a better impression on customers. Finally, you will feel less stressed and anxious, improving your health and productivity.

Creates positive energy

A clutter-free environment provides you enjoyment in addition to the psychological health advantages. Happiness increases productivity and helps client satisfaction.
These arguments should be convincing enough to persuade almost any business CEO to consider office space.

Identifying the Different Types of Workspace Clutter

team working

Before removing items off your desk, you must first identify the categories of clutter. The following are examples of clutter types:

  • • Unwanted stuff on your desk
  • • Documents that you no longer need or read
  • • Unfinished business
  • • Emotional clutter
  • • Clutter that may be beneficial
  • • Clutter from recreation
  • • Clutter in an emergency
  • • Unopened parcels and document

If you’re having trouble decluttering, start by identifying the objects on your desk. It will show you how to manage them and what storage options are available to you.

By analyzing the many sorts of office clutter, you can evaluate how much you have and what you can retain or eliminate. After you’ve decluttered, we recommend labelling your storage boxes, so you don’t have to seek them afterward.

Let’s move on to how to clear desk space after you’ve recognized your office clutter categories.

Tips and Hacks to Declutter Your Workspace Efficiently


Allow the light in!

Allow good energy to flow through your environment. Allow good energy to come to you by using decluttering as a time for meditation.

Prioritize the items you need daily.

You may use the isolation approach, where you place all things save the bare necessities (such as your laptop and phone) in a box/drawer. Then, if you need anything, you may retrieve it from one of the boxes/drawers. After a week or two, you will discover which objects are superfluous and should be stored or donated.

Sort through everything

Be sure to divide your workspace into different categories. Sorting your belongings according to the right category or section significantly helps in making a clutter-free workspace.

Divide your area

We recommend maintaining your desk large enough to provide an additional working area. Make a separate slot for each thing you own.

Switch to digital!

Identify the necessary objects and save some of them digitally. Instead of printing all papers, you may view them online through your laptop or phone.

Make use of organizational tools such as labelled boxes.

Labelling your storage boxes/drawers can assist you in rapidly locating a specific item.

Perform good cable management.

Tether or conceal the wires. Organizing your cords helps make your space seem neater while also preventing risks. There are many hacks available to help you manage your cables or wires.

Phone and laptop chargers, HDMI wires, and headphone dongles increase in every workplace. Keeping cords beneath or on your desk might be a never-ending challenge. Some individuals disregard this issue, but when a problem emerges with one of your equipment, it might create delays in recognizing and fixing it.

Make use of Velcro or hooks.

Items that are not in use should be stored. Use Velcro and hooks to keep your belongings together. It will both save space and avoid mishaps.

Adopt a simple lifestyle.

Limit your resources by keeping just what you need. A minimalist lifestyle allows you to save money and the environment simultaneously.

Clean As You Go Cleaning

Before you go, try cleaning your desk. The next day, you’ll be glad you did it and only store essentials. Sometimes it’s preferable to get rid of everything and bring things back as needed. Imagine your desktop. More apps installed means more desktop shortcuts. When you eliminate shortcuts, you discover how few you used.

Practically organize your workplace.

After reducing clutter with a start from scratch technique, organize the remaining objects by how often you use them. You may use a fountain pen daily, but you probably visit HR every six months.

“Keep,” “Recycle/Trash,” and “Other”

Leaders use the rule of threes because it works. Create three boxes or bags: retain, recycle or dispose of, and store somewhere for a quicker organization. Everything should fit. Even emotional office clutter hoarders may find a new home for their stuff. Consider what you can recycle (papers, plastics) and what you can toss (empty bottles, flyers, and leaflets).

Digitize papers

Documents, business cards, sticky notes, meeting notes, and more likely make up most of your clutter. These papers take up space and are seldom seen. Digitize your documents by scanning or typing them to create electronic copies.

It’s Time to Set Your Plan Into Motion.

Develop a clean and organized habit to reduce clutter. Whenever new mail or a new document enters the office, determine what to do with it by the end of the day. Consider keeping, trashing/recycling, or storing the document. Clutter-free offices are the cleanest.

After learning the why and how to declutter, the next step is to actually do it. Making an effort to clean, organize, and maintain your desk can yield several rewards. Transform your workday by increasing productivity with a clutter-free workspace. The decluttering process is a necessary step in achieving your objectives.

Enjoy Clutter-Free Hot Desks at Dynamico Space

working people

Here at Dynamico Space, we are committed to helping you develop your ideas and unleash your creativity through our solutions. We give you flexible and cost-effective options tailored to your unique needs and recruitment. So, what are you waiting for? Check out our coworking spaces today!

If you’re interested to learn more about our deals and promotions, please don’t hesitate to contact us at 415-483-6050. You can also check the look and feel of our space through our virtual tour.